Incoming material disposition

Certificate of analysis software built for defensible material disposition

Ovada receives a certificate of analysis, compares every result with the active specification, gathers the supporting evidence, flags missing or out-of-specification data, and prepares a release-or-quarantine recommendation for qualified review.

See Ovada review a CoA See how Ovada works
  • Every result checked
  • Traced to source
  • OOS flagged
  • Qualified person decides

Agent · incoming material · lot RM-24-117

COA-2026-0671
CoA vs. active specificationAshwagandha extract · SPEC-RM-031 v6
2 exceptions
ParameterSpecificationReportedStatus
Identity (HPTLC)ConformsConformsPass
Withanolides assay≥ 2.5%2.7%Pass
Lead≤ 0.5 ppm0.21 ppmPass
Total aerobic count≤ 10,000 CFU/g18,000 CFU/gOOS
Loss on drying≤ 8.0%Not reportedMissing
Recommendation · prepared for review

Quarantine pending review of the out-of-specification result. Supplier asked for the missing moisture result.

Qualified person decides

01 / Incoming Material Disposition

CoA review is only one part of the disposition decision

A CoA reports results. A defensible disposition also depends on the active specification, the right material and lot, the required tests, supporting records, and your authorization path.

The work behind every CoA

6 items
  1. 01Locate the current specification
  2. 02Confirm material, supplier, and lot
  3. 03Extract each reported value
  4. 04Compare results with approved limits
  5. 05Find missing tests or documents
  6. 06Document the review for disposition

02 / Incoming Material Disposition

From incoming CoA to review-ready disposition

  1. 01
    Receive the CoA.

    An incoming document, request, or configured trigger starts the review.

  2. 02
    Identify the governing requirements.

    Ovada applies your procedure, the active specification, and the material and supplier context.

  3. 03
    Extract and trace each value.

    Material, lot, tests, methods, units, and results stay linked to the source document.

  4. 04
    Compare with the specification.

    Each parameter is checked against its approved limit. Missing, conflicting, or out-of-spec data is flagged.

  5. 05
    Prepare the disposition package.

    Findings, evidence, open items, and a recommendation are assembled for review.

  6. 06
    Route the qualified disposition.

    The designated person resolves open issues and authorizes the final disposition.

  7. 07
    Preserve the approved record.

    The disposition, evidence, and signature are kept as the controlled record.

03 / Incoming Material Disposition

More than a CoA parser

Pulling values out of a PDF is not material disposition. Ovada applies your approved procedures and specifications, gathers the supporting records, and prepares a traceable package for the person authorized to decide.

What Ovada checks

7 items
  1. 01Material and supplier identity
  2. 02Lot and document details
  3. 03Required tests and reported results
  4. 04Specification limits, units, and methods
  5. 05Missing parameters or attachments
  6. 06Out-of-specification results
  7. 07Conflicts across records

When a supplier document is missing or expired, supplier quality management handles the follow-up. If a result points to a process problem, deviation management picks it up.

04 / Incoming Material Disposition

Ovada never releases material on its own

Reserved for qualified people

4 items
  1. 01Resolving conflicting evidence
  2. 02Assessing material risk
  3. 03Deciding on further investigation
  4. 04Authorizing release, hold, rejection, or quarantine

Built for dietary supplement manufacturers under Part 111 and pharmaceutical manufacturers under Part 211. These are five of Ovada’s 62 skills. The ones that matter most depend on your operation. See all 62 skills.

Frequently asked questions about certificate of analysis software

What is certificate of analysis software?

Certificate of analysis software helps teams extract, organize, and compare the results reported on a CoA. Ovada goes further: it applies the active specification, gathers supporting evidence, and prepares the record for qualified material disposition.

Is CoA review the same as incoming material disposition?

No. CoA review is one part of it. Disposition also weighs the approved specification, required evidence, supplier and lot context, your procedures, open findings, and qualified authorization.

Can Ovada release incoming material automatically?

No. Ovada performs the review work and prepares a recommendation. A qualified person makes and signs the final disposition.

Can Ovada identify out-of-specification results?

Yes. Ovada compares each reported result with the active specification and flags any value that does not meet the stated requirement, along with missing tests.

Does Ovada replace our QMS?

No. Your QMS remains the system of record. Ovada works across your connected systems to prepare review-ready disposition work.

See Ovada at work

Move from document review to qualified disposition

Bring one certificate of analysis and watch Ovada do the work leading up to disposition.

See Ovada review a CoA Explore supplier quality management