Incoming material disposition
Compare each certificate of analysis with the active specification and prepare the disposition for qualified review.
QMS software, reimagined
QMS software stores the record. Ovada does more of the work.
Short answer
Does Ovada replace your QMS?
No. Your QMS stays the system of record for documents, quality events, and approvals. Ovada is an AI quality agent that works across it: it gathers evidence, applies your approved procedures, follows up for missing inputs, and prepares review-ready records your team approves.
Outlook · Facilities
Chamber 4 alarm · 18 Sep 2:12 PMTemperature above 25 °C for 31 minutes. Report attached.Alarm_report_0918.pdf
Teams · #warehouse
Marcus LeeDoor was propped open during the delivery, about 2:10 to 2:40.Message · 18 Sep
SharePoint · Procedures
Storage conditionsEffective version, approved 02 Jun 2026.SOP-WH-011 v5
Your QMS · Deviations
DEV-2291 · Chamber 4 excursionFiled by Ovada · awaiting QA review
DEV-2290 · Label reconciliationIn review
DEV-2289 · Weighing balanceClosed
DEV-2288 · Line clearanceClosed
DEV-2287 · Missing signatureClosed
System of record
Ovada · draftingDEV-2291
Temperature excursion, chamber 4
Gathering evidenceDrafted · 3 sources cited
- Alarm reportOutlook
- Warehouse statementTeams
- Storage SOP, v5SharePoint
Side by side
What QMS software does and what Ovada adds
Whether your team calls it QMS software, quality control software, or an eQMS, the job is the same: keep regulated records controlled. Ovada adds the labor that fills them.
| The job | Traditional QMS software | With Ovada |
|---|---|---|
| Procedures | Stores and routes controlled documents | Finds the procedure and specification that apply to each task |
| Records | Holds the record once someone fills it in | Retrieves and compares the records, then drafts the entry, cited to source |
| Data checks | Validates that form fields are complete | Flags missing, conflicting, or out-of-spec data against the specification |
| Missing inputs | Shows the task as overdue | Follows up with the owner until the input arrives |
| Decisions | Routes the form for signature | Routes judgment calls to qualified people, with the evidence attached |
| Where the work happens | Inside the QMS application | In the tools your team already uses, and your QMS |
Quality teams do not need another place to log in
Your quality system already spans a QMS, controlled documents, specifications, email, and shared drives. The QMS stores the final record, but the work behind it happens everywhere else. Ovada is an AI quality agent, not another app to manage: it works in between, through the tools your team already uses.
Your people
- Quality leads
- QA reviewers
- Qualified signers
Ovada
- Finds the evidence
- Applies your procedures
- Follows up
- Drafts the record
Systems of record
- QMS
- Document control
- ERP and LIMS
- Email and shared drives
Ovada does not replace your QMS. It expands how much quality work your team gets done through it.
Five questions to ask any QMS software vendor about AI
An AI teammate and a chatbot added to a form can sound alike in a demo. These questions separate them. For more, read why an AI quality agent does not replace your QMS, or, if you are weighing Veeva, our comparison with Veeva Falcon and Vault AI.
Does your QMS stay the system of record?
With Ovada, yes. It works across your QMS and prepares approved outputs for it.
Can every output be traced to its source?
Every finding links to the records, procedures, and specifications behind it.
Who makes the decision?
Qualified people. Ovada prepares the work and routes every judgment call to the person authorized to make it.
Can it be validated for GxP use?
Ovada supports GAMP 5 validation, with Part 11 signatures and an append-only audit trail.
Does your team have to learn another application?
No. Ovada works through the tools your team already uses and brings people in when a decision or signature is needed.
Quality workflows that run across your QMS
CAPA management
Gather evidence, support the investigation, and draft corrective and preventive actions for sign-off.
Deviation management
Reconstruct the event, draft the deviation record, and recommend whether CAPA should be considered.
Supplier quality management
Track supplier records and expirations, request updated documents, and close the loop.
Continuous quality monitoring
Watch approved sources for changes, contradictions, expiring records, and training gaps.
These are five of Ovada’s 62 skills. Every one follows the same model: your approved procedures, cited evidence, and a qualified person at every decision.
See all 62 skillsFrequently asked questions about QMS software
01What is QMS software?
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QMS software, or quality management system software, gives regulated companies a controlled place to manage documents, quality events, CAPAs, approvals, and records. Ovada adds an AI quality agent that performs the evidence-heavy work behind those records across your existing systems.
02Does Ovada replace our QMS?
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No. Your QMS remains the system of record. Ovada works across your connected and authorized systems to perform quality work and prepare approved outputs for the right destination.
03Is Ovada an eQMS?
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No. An eQMS, or electronic quality management system, is the system of record for documents, quality events, and approvals. Ovada works across your eQMS and other systems to do the evidence-heavy work behind those records.
04What is AI quality management?
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AI quality management uses AI to perform parts of quality work, such as gathering evidence, checking records against specifications, and drafting documentation. Ovada is an AI teammate built for that work in FDA-regulated operations, and qualified people keep every regulated decision.
05Is Ovada QMS software?
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Ovada provides capabilities buyers look for in QMS software through a different operating model. Instead of becoming another standalone destination, it acts as an AI quality agent across the quality systems you already use.
06Does Ovada make final quality decisions?
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No. Ovada performs the work leading up to the decision. Qualified people keep final judgment, review, authorization, and accountability.
07How does Ovada keep work traceable?
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Every finding links to the records, procedures, specifications, and evidence used to reach it, and the review and signature history is preserved with the approved record.
Complete more quality work through the systems you already use
Bring one repetitive, evidence-heavy workflow and watch Ovada do the work between your systems.